name of the Society shall be “The Kendal & District Engineering Society”.
The Objects of the Society
shall be to encourage the interchange of ideas and information in all branches
of engineering; to increase the knowledge of the Members by talks and to
organise visits of an informative nature.
shall be two classes of Membership.
shall be open to all with an interest in Engineering.
An application form, (Appendix
1), shall be completed and submitted to the Treasurer with the annual
subscription, see 4.
Members need not pay an annual subscription.
Honorary Membership shall be
awarded to those Members who, in the opinion of the Committee, have rendered
exceptional service to the Society.
Honorary Members shall be
entitled to receive notices and attend any meeting of the Society.
The Treasurer shall maintain a
Register of Members with contact details and a record of Subscriptions paid.
The Annual Amount of the Membership Subscription shall be set at the A.G.M. (currently
£10-00 per annum).
The Subscription shall be
payable on admission to the Society and at the start of each financial year.
Members failing to pay by the
end of a financial year shall pay an additional fee of £2-00 and shall be
removed from the Register of Members if payment (of the Annual Fee and
Additional Fee), is not received by the Treasurer within 4 weeks of the Year
End. The Treasurer may issue a written request for payment to any Member whose
Annual Fees are overdue.
5. EXECUTIVE COMMITTEE
The organisation of the
Society and the booking of Meeting Rooms, shall be carried out by an Executive Committee to be
elected at the A.G.M.
The Committee shall meet
periodically throughout the year and a quorum shall consist of at least, the
President or Vice President, Secretary or Treasurer, and 3 other Executive
In order to ensure that the
Executive Committee covers a broad section of the engineering industries in the
area its membership shall comprise a representative from each of the following
The President shall hold
office for one year and not be eligible for re election until three years have
The President will chair all
meetings of the Society and have a casting vote
in any Committee votes.
The Vice President shall be
elected at the A.G.M. and will assume the Presidency in the following year.
In the absence of the
President the Vice President will chair Meetings and have a casting vote in any
The Secretary shall be
responsible for all general correspondence and for issuing all Meeting Notices,
including A.G.M., E.G.M. and G.M. notices.
The Programme Secretary shall
be responsible for compiling the Programme of General Meetings and booking and
liaising with the Speakers.
The Secretary, Programme
Secretary and Treasurer shall be elected at the A.G.M. They will always be
available for re election.
7. FINANCIAL YEAR
The Financial Year shall be 1
May – 30 April
8. ANNUAL GENERAL MEETING
The Annual General Meeting
shall be held during the third or fourth week of May in order that the accounts
can be finalised and audited.
The Quorum shall be 20 Members,
including the President or Vice President and 2 Officers and 4 Executive
Prior to the A.G.M. the
Secretary shall give Notice to all Members and invite nominations for the
Executive Committee and for Officers.
the A.G.M. the Secretary shall further invite nominations.
All nominees must be present
or have provided the Secretary with his/her proxy and a Proposer and Seconder.
If there is an excess of
nominations over vacancies the nominees shall be invited to withdraw their
If the nominees are unwilling
to withdraw their nominations there shall be an election by a show of hands,
and nominees will have a vote and the President shall have a casting vote.
At the discretion of the
President an excess of nominees may be co-opted as additional members of the
The Agenda for the AGM shall
· Apologies for absence.
· Minutes of previous AGM.
· Matters arising from Minutes.
· Secretary’s report.
· Treasurer’s report.
· Programme Secretary’s report.
· Nominations for Executive
· Nominations for Officers.
· Election of Executive
Committee & Officers
· The newly elected President
shall take the Chair.
· Any other business.
Any votes at the AGM shall be
on a simple majority basis with the President having a casting vote.
9. VISITORS’ CHARGES
Visitors may attend meetings
on payment of a ruling charge (currently £3).
There shall be no Visitors’ charge
for the Visitors’ Meeting (usually held in the first two weeks of December). Under 25's shall be free.
The Society shall normally
meet, at least, monthly from September to April.
Meetings shall be held at
differing venues as determined by the Executive Committee having regard for
cost and convenience to Members.
Joint Meetings will be held
from time to time with local groups from professional engineering institutions.
At least one visit or
excursion will be arranged each summer.
12. AMENDMENTS TO THE CONSTITUTION
Any requests for amendments to
the Constitution shall be made no less than 28 days before an Annual General
This Constitution shall
supersede and replace all previous Constitutions.
13. CALLING A SPECIAL MEETING
On receipt of a request signed
by at least 24 Members an Extraordinary General Meeting will be called no less
than 14 days and no more than 28 days from receipt of the request.
If at any Annual General or
Extraordinary General Meeting a resolution for
the dissolution of the Society is passed, such a resolution shall require to be
confirmed at a subsequent General Meeting convened by the Committee by a
majority of at least three quarters of the Members present. If so confirmed,
the Society shall be deemed to have been dissolved as from the conclusion of that
The Committee in office shall
remain in office for the purpose of realising the assets of the Society and
shall distribute the assets, less expenses, to the Members on a pro-rata basis or
in such other ways as may be agreed by a majority of the Committee at the